IF function – nested formulas and avoiding pitfalls

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Wondering where the VBA code goes in your Excel workbook? Feedback Buttons provided by - Copyright © 2018 DragonByte Technologies Ltd. This lesson assumes you are already familiar with the IF function.

In , IF Then Else statement allows you to check for a condition, and perform an action accordingly. To facilitate the monitoring data that will be collected in the numeric format and inserted into the formula, they could be located in target cells, in this case referring to the address of each cell.

If Then Else Statement in Excel VBA (explained with examples) - What are the alternatives?

In Part 1 of our , we started to learn the nuts and bolts of the Excel IF function. As you remember, we discussed a few IF formulas for numbers, dates and text values as well as how to write an IF statement for blank and non-blank cells. However, for powerful data analysis, you may often need to evaluate multiple conditions at a time, meaning you have to construct more sophisticated logical tests using multiple IF functions in one formula. The formula examples that follow below will show you how to do this correctly. You will also learn how to use Excel IF in array formulas and learn the basics of the IFEFFOR and IFNA functions. Consequently, your IF function should embed an AND or OR function in the logical test, respectively. If your logical test contains the AND function, Microsoft Excel returns TRUE if all the conditions are met; otherwise it returns FALSE. In case you use the OR function in the logical test, Excel returns TRUE if any of the conditions is met; FALSE otherwise. To better illustrate the point, let's have a look at a few IF examples with multiple conditions. The first score, stored in column C, must be equal to or greater than 20. The second score, listed in column D, must be equal to or exceed 30. Only when both of the above conditions are met, a student passes the final exam. Microsoft Excel checks all conditions in the AND function, even if one of the already tested conditions evaluates to FALSE. Such behavior is a bit unusual since in most of programming languages, subsequent conditions are not tested if any of the previous tests has returned FALSE. As you see in the screenshot below, our students have a better chance to pass the final exam with such conditions Scott being particularly unlucky failing by just 1 point : More formula examples can be found in. The formula might seem tricky, but in a moment, you will see that it is not! These multiple IF functions are called nested IF functions and they may prove particularly useful if you want your formula to return 3 or more different results. Naturally, you can nest more IF functions if you want to. For more information about Excel IF with multiple conditions, please see. Using Excel IF in array formulas Like other Excel functions, IF can be used in. You may need such a formula if you want to evaluate every element of the array when the IF statement is carried out. And then, the SUM function adds up the resulting 1's and 2's, as shown in the screenshot below. Since this is an array formula, remember to press Ctrl + Shift + Enter to enter it correctly. Using IF function together with other Excel functions Earlier in this tutorial, we've discussed a few demonstrating how to use the Excel IF function with logical functions AND and OR. Now, let's see what other Excel functions can be used with IF and what benefits this gives to you. Using IF with SUM, AVERAGE, MIN and MAX functions When discussing , we wrote the formula that returns different ranking Excellent, Good, Satisfactory or Poor based on the total score of each student. As you remember, we added a new column with the formula that calculates the total of scores in columns C and D. But what if your table has a predefined structure that does not allow any modifications? Summing so many figures directly in the IF formula would make it enormously big. For example, you can use it with the functions to return different results based on a cell color. In addition, Excel provides a number of special IF functions to analyze and calculate data based on different conditions. For example, to count the occurrences of a text or numeric value based on a single or multiple conditions, you can use COUNTIF and COUNTIFS, respectively. To find out a sum of values based on the specified condition s , use the SUMIF or SUMIFS functions. To calculate the average according to certain criteria, use AVERAGEIF or AVERAGEIFS. IF with ISNUMBER and ISTEXT functions You already know a way to spot using the ISBLANK function. Microsoft Excel provides analogous functions to identify text and numeric values - ISTEXT and ISNUMBER, respectively. This is because Microsoft Excel stores dates as numbers, starting from January 1, 1900, which equates to 1. Using the result returned by IF in another Excel function Sometimes, you can achieve the desired result by embedding the IF statement in some other Excel function, rather than using another function in a logical test. IFERROR and IFNA Both of the functions, and , are used to trap errors in Excel formulas and replace them with another calculation, predefined value or text message. In earlier Excel versions, you can use the and combinations instead. The difference is that IFERROR and ISERROR handle all possible Excel errors, including VALUE! You can also see two error messages in cells D2 and D5 because everyone knows that you cannot divide a number by zero. In some cases, however, you may not want to trap all errors, but rather test the condition causing a specific error. I thank you for reading and hope to see you on our blog next week! I would like days to claim to pull back 0. Or pull back 1 if it's over 3. I would be grateful if you could please help me fix the formula Since you want 3. Else, excel will read 3. Can someone, please help me in providing a formula. My problem is as below. In A,B,C,D,E, F Row A1 -1 B1 -2 C1 -3 D1 -5 E1 -10 A2 -5 B2 -10 C2 -30 D2 -40 E2 -50 In second column result is show, means If i enter 1 in F1 the A1 should be called and displayed Result of A2 5 Same for , If i enter 5 in F1 then D1 should be called and displayed result of D2 40 Please send the Excel Sheet Formula if anyone konws. I need to highlight queries that has not been finalised as yet. If it has been finalised Q5 the highlight cell J5 must be blank. Does anyone have a solution? I need to be able to turn the 4 words into a scoring. Thanks for your help. I am trying to make general comments on students performance if series of column have better or bad mark with distinction, credit, pass or fail. But my formula returns error how can I make better? First, the logic used in this formula is going to return an error. B4 cannot be greater than or equal to 70 and 55. Also the conditions cannot trigger two different returns. The value in B4 cannot be two different conditions to return two different words. I think I see what you're trying to get at, but I would recommend you read the explanation and then start by using the example shown in the discussion in the article. Start with the simple example and then build the formula from there. Each time you add another condition check to see if it returns an error. If it doesn't add another and so on. I also need to show the child's percent of delay in the same formula, i. Thanks Hi all, I published this a couple of weeks ago, but no-one responded, so posting again, in the hope that someone might be able to help. I have a deadline date in H3. I need the formula in O3 to check whether the deadline H3 has passed today's date. If it has, it then needs to check whether the work has been completed on time N3 , and dependent on the result, display Late or Not Late. Additionally, I need it to display Late or not Late if a date has not been entered in N3. If anyone can help, that'd be great. Particular Amount Code A B C 1 5454423 200 A 200 0 0 2 564564 200 B 0 200 0 3 6546821 300 C 0 0 100 4 648751 100 AB 50 50 0 5 489796 200 BC 0 100 100 6 249736 150 ABC 50 50 50 7 4841 100 AC 50 0 50 8 649489791 600 A How to posible? Which formula do you have for code.. I am using Excel 2013. What am I doing wrong? I need a formula in one cell to return results for another set of cells. I have searched for hours now and I'm really not sure I even know how to ask the question. I have a cell labeled Funding Source on Sheet2 and need to pull text from cells F11:F100 in Sheet1. I need the cell in Sheet 2 Funding Source to return the results showing if Medicaid, State, or County or multiple if more than one type is entered is entered into cells F11:F100 in Sheet1. I have tried multiple formulas to no avail. Is it even possible to combine the results of numerous cells into one cell?? Any help is appreciated. Hi, I need help. How can I modify the existing formula to add this condition?
In case you decide to use this, remember that these statements should either be independent or mutually exclusive. For example, by nesting the AVERAGE and SUM function in the arguments of the IF function, the following formula sums a set of numbers G2:G5 only if the average of another set of numbers F2:F5 is greater than 50. I need to be able to turn the 4 words into a scoring. Now imagine trying to do this 64 times with more complex conditions. If they sell between 751 and 1,200 there is a 2% bonus; between 1,201 and 2,000 there is a 3% bonus; if they sell between 2,000 and 2,500 there is a 4% bonus, Etc. I want to calculate %age for the values located at different cells. You can nest up to 7 to create a complex IF THEN ELSE statement. Next, highlight the table below. B4 cannot be greater than or equal to 70 and 55.